Windows Mail

Setting up Windows Mail for Jaws

Windows Mail is a fairly easy program to use with Jaws, but you can make it even easier by making a few small changes.

• Open the “View” menu, move to the “Layout” menu item, and press enter, or press the letter l.
• The “Layout” dialogue box will then appear.

• Move to the “Show preview pane” checkbox by pressing tab, or press alt + p. This checkbox is checked by default, but Windows Mail is much more understandable if it is unchecked. Do this by pressing space.
• Move to the “Ok” button and press space to save the changes you made to the layout settings. You will then be put in the inbox.

Useful Keyboard Shortcuts for Windows Mail

• Tab – move between the folder tree view and the message list (shift + tab moves in the opposite direction)
• Up arrow – move to previous message in message list, or previous folder in folder list
• Down arrow – move to next message in message list, or next folder in folder list
• Right arrow – expand folders in folder list
• Left arrow – collapse folders in folder list
• Ctrl + n – write new message
• Ctrl + r – reply to message

Notes

If you made any new folders inside Inbox, you can use right arrow to “expand” or “open” Inbox to show them. Press left arrow to “collapse” or “close” Inbox and show the standard folder tree view.

Composing a Message

• Open the “Message” menu by pressing alt + m, move to the “New message” menu item, and press enter, or press ctrl + n. The message compose window will then appear.
• Type an email address or name in the “To” edit field. If the email address or name exists in your contacts list, it will be filled in for you after you type the first few letters.
• Type a name or email address in the “CC” (carbon copy) field, or leave it empty.
• Move to the “Subject” edit field, and type a subject for the message.
• Move to the message body, and compose your message.
• When you have finished composing, open the “File” menu, move to the “Send message” menu item, and press enter, or press alt + s. Your message will be sent, and you will be returned to the place you were before you started to compose the message.

Notes

Follow the same steps to forward a message. However, when replying to a message, you don’t have to type an email address, because the sender’s email address is already in the “To” edit field.

Making a New Folder

• Open the “File” menu, move to the “New” menu item, and press right arrow to enter the “New” menu, or press ctrl + shift + e. The “Create folder” dialogue box will then appear.
• Type a name for the new folder.
• Press tab to move to the folder tree view, and use up and down arrow to move to the folder inside which you want to put the new folder. For example, if you want to put the new folder inside Inbox, move to Inbox using the up and down arrows.
• Press tab until you reach the “Ok” button, and press space. The new folder will be created, and you will be returned to where you were before you started to make the new folder.

Renaming a Folder

• Move to the folder you want to rename.
• Open the “File” menu, and move to the “Folder” sub menu, or press the letter f. Alternatively, press the applications key, and move to the “Rename” menu item, or press the letter r.
• Type a new name for the folder, and press tab until you reach the “Ok” button. Press space, and the folder will be renamed.

Deleting a Folder

• Move to the folder you want to delete.
• Open the “File” menu, move to the “Folder” submenu, and move to the “Delete” menu item. Alternatively, press the applications key and move to the “Delete” menu item, or press the letter d. You could also just press the delete key.
• Windows Mail will ask you if you really want to delete the folder. Press tab until you reach the “Yes” button, and press space. The folder will then be deleted.
  

  Copying or Moving a Message to another Folder

  • Move to the message you want to copy or move.
  • Press the application key, and choose either the “Copy” or “Move” menu item. The shortcut key for the “Copy” menu item is c, and the shortcut key for the “Move” menu item is m.
  • When the dialogue box appears, you will be in the folder tree view. Move to the folder into which you want to move the message, and press enter. Your message will be moved into the folder you chose.

  Notes

  You can also move many messages at the same time by selecting them first, and then using the application key to choose either the “Copy” or “Move” menu items.

  Opening Windows Contacts

  To open the contacts list:

  • Go to the “Tools” menu by pressing alt + t.
  • Move to the “Windows Contacts” menu item, and press enter, or press ctrl + shift + c.

  Navigating in Contacts

  • Up arrow – move to previous contact
  • Down arrow – move to next contact
  • Letters a-z – move to a contact whose name begins with the letter you typed

  Adding a Contact

  • Open the “File” menu, and move to the “New” submenu.
  • Press down arrow until you reach the “Contact” menu item, and press enter, or press the letter c. You are now in the “Name and Email” page of the “Contact” properties dialogue box.
  • You are in the “First name” edit box, so type the contact’s first name.
  • Press tab to move to the “Middle name” edit box, and type the contact’s middle name.
  • Press tab again to move to the “Last name” edit box, and type the contact’s last name.
  • Press tab to move to the “Personal title” edit box, and type the contact’s title (if the contact has one).
  • Press tab again to move to the “Nickname” field. Here you can type a nickname for your contact. For example, if your contact’s name is “David Hathaway,” the nickname could be “DavidH.” Nicknames are useful when typing a recipient into the “To” field of a new email message. If you type a contact’s nickname, the email address will be filled in for you automatically.
  • Press tab to move to the “Email” edit box, and type the contact’s email address.
  • Now press tab until you reach the “Ok” button, and press space. Your contact will be added, and you will return to the contacts list.

  Notes

  The “Name and Email” page is only the first page of the “Contact” properties dialogue box. There are also pages where you can enter information about a contact’s home, work, and family. You can reach these pages by pressing ctrl + tab.

  Editing a Contact

  • Move to the contact’s name in the contacts list, and press enter to open its properties. You will be on the contact’s “Name and Email” page.
  • Edit the contact’s first name, middle name, last name, nickname etc by using tab or shift tab.
  • If you want to edit the contact’s email address:
    • Move to the “List of emails” list, and choose the email address you want to edit by using up and down arrow.
    • Press tab until you reach the “Edit” button, and press space.
    • You will move to the “Email address” edit box. Edit the email address, and press enter when you’ve finished.
  • Now press tab until you reach the “Ok” button, and press space. The changes to the contact’s information will then be saved.

  Deleting a Contact

  • Move to the contact you want to delete.
  • Open the “File” menu by pressing alt + f, and move to the “Delete” menu item, or press the delete key. You will be asked if you want to delete the contact. Press the “Yes” button, and the contact will be deleted.

  Setting up a new Email Account

  • Open the “Tools” menu by pressing alt + t, and move to the “Accounts” menu item. Press enter to open the “Internet accounts” dialogue box.
  • Press tab until you reach the “Add” button and press space, or press alt + a.
  • You will now see a list view where you can choose the type of account to create. Use up and down arrow to find the “Email account” menu item, and press enter, or press tab until you reach the “Next” button and press space (the “Email account” menu item is the first item in this list).
  • The “Internet connection wizzard” will now appear, and the cursor will be in the “Display name” edit box. Type your name, and press tab until you reach the “Next” button. Press space to continue.
  • The “Email address” screen will now appear, and the cursor will be in the “Email address” edit box. Type your email address, press tab until you reach the “Next” button, and press space to continue.
  • The next screen asks you to provide information about your incoming mail server. There are three types of incoming mail server: POP3, IMAP, and HTTP. Google mail (gmail) uses a POP3 server. In this example, we will assume that you want to set up a POP3 email account. The cursor is in the “Incoming mail server” edit box, so type the name of your incoming mail server. You may need to get this information from your ISP (internet service provider).
  • Press tab to move to the “Outgoing mail server” edit box, and type the name of your outgoing mail server. The outgoing mail server is also called an SMTP server. You may need to get this information from your ISP.
  • Press tab to move to the “Server requires authentication” checkbox. You may or may not need to check this, depending on how your ISP has set up your email account. Check with your ISP for more information.
  • Press tab again until you reach the “Next” button and press space. You will then see the “Account name and password” screen. The cursor will be in the “Account name” edit box, so type your email account name. You may need to get this information from your ISP.
  • Press tab to move to the “Password” edit box, and type your password. You may need to get this information from your ISP.
  • Press tab again to move to the “Remember password” checkbox. If you are the only person who uses this computer, it’s a good idea to check this box. This means that Windows Mail will not ask you for your password every time you check for new email. However, if other people use your computer, please leave this checkbox unchecked.
  • Press tab to move to the “Next” button, and press space. You will then see the final screen of this wizzard. Press tab until you reach the “Finish” button, and press space. Your new email account is now set up and ready for use.

  Notes

  You may need to configure other options, depending on your ISP. To make changes to an internet account:

  • Open the “Tools” menu by pressing alt + t, then use the arrow keys to find the “Accounts” menu item, or press the letter a.
  • The “Accounts” dialogue box will appear, and the cursor will be located in the “Accounts” list view.
  • Use up and down arrow to find the account you want to change. When you’ve found it, press tab until you reach the “Properties” button, or press alt + p. The properties dialogue box for the account you selected will now appear. Here you can make any necessary changes to the account’s settings.
  • When you’ve finished making changes, please remember to press the “Ok” button to save them.

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