Microsoft PowerPoint 2007

Opening PowerPoint

When you open PowerPoint, it automatically opens a blank presentation and places you on the first slide. You can press tab to move around inside this slide.
By default, this slide is a title slide, and it contains two placeholders: a “center title placeholder” and a “subtitle placeholder.”
The center title placeholder is for the main title of your presentation.
The subtitle placeholder is where you can write your name.

Adding text to a placeholder

• Press enter to go inside the center title placeholder. Jaws says “edit”
• Write your presentation’s title
• to leave the placeholder and go back to the slide, press escape. Jaws says “object level,” and you can now press tab to go to the subtitle placeholder.
• press enter to go inside the subtitle placeholder
• Enter a subtitle for your presentation. This should be your name. Now press escape to go back to the slide.

adding a new slide

• Go to the “home” tab by pressing alt + h
• Press tab until you reach the “new slide” button
• Press space, and a list of slide layout options appears
• Use the left and right arrow keys until you find “title and content” then press enter. You will now return to the presentation and be placed on the new slide

If you get lost, press insert and pgdn to hear your current location.
It’s now time to add a title and content to the new slide.

• press tab until reach the title placeholder and press enter
• Enter a title for this slide, and press escape when you have finished
• Press tab again to go to the object placeholder, and press enter to go inside it. If you press enter here, the cursor automatically jumps to the beginning of a new

  line and puts a bullet at the start of the line. This happens because PowerPoint assumes that you want to write using bulleted points.

Navigating through slides

• page up – previous slide
• page down – nex slide
• tab – move to the next placeholder
• shift + tab – move to previous placeholder
• enter – edit the contents of a placeholder
• escape – stop editing a placeholder’s contents and return to the slide

Deleting a slide

• Press f6 until you reach “slide thumbnails”
• Use the arrow keys until you find the slide you want to delete
• Press the delete key to delete a slide

Customising a placeholder’s contents

You can change the font, size, style, and colour of text inside a placeholder.
Editing commands work exactly the same as in other Office programmes.

Customising a placeholder

• Find the placeholder you want to customise using tab and shift + tab, then press the context menu key.
• Press down arrow until you reach the “size and position” menu item. The “size and position” dialogue box will then appear. This dialogue box contains three tab

  pages: “size,” “position,” and “alt text.” Use ctrl + tab or shift + ctrl + tab to navigate among the tab pages.

Adjusting the height and position of a placeholder

• Press tab until you reach the “height” edit box. Don’t go over 2 for the height of a title, and no more than 7 for the height of an object placeholder.
• Press tab again to move to the “width” edit box. Don’t go beyond 10 for the width because it will disappear off the edge of the slide. 9 is a good value for the

  width. don’t set the width lower 3 or 4 because the placeholder will look too small.

Adding a sound to the presentation

• Go to the “insert” tab with alt + n
• Press tab until you find the “sound from file” split button, and press enter
• You will now see a list where the first item is “sound from file.” Press enter, and the “insert sound” dialogue appears.
• Use the standard dialogue controls to find a sound to insert.
• When you have found a sound file, press enter to select it, or press tab to move to the “ok” button and press space
• You will next see a message from PowerPoint that asks if we want the sound to start playing automatically when the presentation starts. We usually want the sound

  to start playing automatically, so press tab to move to the “automatic” button and press space.

You can test the sound by pressing f5 to show the presentation.

Showing a presentation

• Press f5 to display your presentation
• press space to move to the next slide
• Press backspace to move to the previous slide
• Press escape to stop the slideshow

Playing a sound through the whole presentation

• Earlier you added a sound to the first slide, so move to the first slide now
• Press tab until you find the “media” placeholder
• Go to the “animations” ribbon tab with alt + a
• Press tab until you find the “custom animation” button and press space
• Next press tab again until you find the “after previous play” list box. Here you can press the up and down arrow keys to select the name of the media file that you

  added to the first slide

• Press the application key and use down arrow until you find the “timing” menu item, then press enter. The “timing” dialogue box will now appear
• Press ctrl + tab until you reach the “effects” page
• Press tab now until you find the “start playing from beginning” radio button. This is checked, so ignore it
• Press tab again until you find the “on click” radio button, and then down arrow until you reach the “after” option
• You will now be inside an edit box where you can specify the slide after which PowerPoint should stop playing the sound. Press up arrow until you find the number

  of the last slide in your presentation, for example, if your last slide is slide 4, then choose the number 4

• Next press tab to move to the “ok” button, and press space

Your sound should now play throughout the whole presentation.

Adding animation to a slide

• Move to slide 1
• Go to the “animation” ribbon tab by pressing alt + a
• Press tab until you find the “transition to this slide” item, and press space
• You will now see a list of transitions. Use the arrow keys until you find the “box in” transition, and press enter to select it. This is an attractive transition

  which should make your presentation look professional

The “box in” transition will now apply to the current slide.
If you want to use the “box in” transition for all your slides, you can press the “apply to all” button on the “animation” ribbon tab.